Task management software helps small and medium-sized businesses (SMBs) organize, prioritize, and track tasks from initial idea to completion. They typically include tools for creating and assigning tasks, as well as prioritization and planning, collaboration, time tracking, progress tracking, and reporting.
However, some software solutions have high licensing costs, making them unattractive for small businesses with tight budgets. You can also start your task management for free and evaluate whether the available features are sufficient for your needs. Free task management software offers many of the features of the paid versions, but can often only be used by a limited number of people.
Free task planners versus paid versions of task management tools
Comparison of features and functionality
free version paid version
functions Basic features for small teams with simple project requirements Wider range of tools including advanced project management, reporting capabilities and integration options
security and data protection Some data protection measures are less strict than in paid versions Robust data protection measures to protect sensitive information
customer support Limited customer support can make troubleshooting more difficult Often dedicated customer support channels for timely assistance
storage space Limited storage for files and projects makes the software less useful for larger projects Larger file storage and project capacities for more complex projects
To make your choice easier, we have listed seven of the best free task management tools on Capterra in alphabetical order in this article. Each tool has received an average overall rating of at least 4 out of 5 stars from at least 20 user reviews on Capterra over the past two years. All tools are also available in Germany and in German. You can find more information about our selection criteria at the end of the article.
Master task management for free: The top 7 free task planners in comparison
1 . Asana
Creating a task workflow in the free task planner Asana
Task Workflow in Asana [Source: Capterra ]
Asana helps teams organize, track, and manage their work by providing built-in communication tools that make collaboration easy. Teams can share files, leave comments, and track progress. They can also get tasks approved by others with one click, track the same task across multiple projects, customize task descriptions, attach or embed files with contextual information, and assign tasks to the right people.
Companies can create subtasks, set dependencies for tasks so they can only be marked as complete when a previous task is completed, and create milestone tasks to mark project checkpoints.
Asana
Asana
4.5
(13,316)
review details
functions
Advantages and disadvantages
product overview
This information comes from verified user reviews for Asana
5
7,868
4
4,312
3
908
2
131
1
97
user-friendliness
4.4
customer service
4.3
price-performance ratio
4.4
Verified Reviewers
+
"I organize a team of 5 people with it. We plan all projects, create tickets and..."
Read the full review
Janet
Senior Marketing Manager in Germany
Main features of the free version of Asana
Unlimited tasks and projects: Create as many tasks and projects as you want.
Collaboration features: Up to 10 users can comment on tasks and share files with team members.
Mobile App: Allows access to tasks and projects anytime, anywhere
Third-party integrations: Integrate with tools like Slack, Google Drive, and Microsoft Teams for seamless workflows.
2nd Connecteam
Manage tasks for free in your team with Connecteam
Connecteam dashboard with task schedule and due dates [Source: Capterra ]
The Connecteam mobile app helps manage remote team members. It simplifies communication, scheduling and task management for companies with features like time tracking, shift planning and digital forms. Teams can communicate efficiently using built-in chat and access contact information via an employee directory. Connecteam also offers tools for onboarding and training employees and managing career development.
Connecteam
Connecteam
4.7
(716)
review details
functions
product overview
This information comes from verified user reviews for Connecteam
5
509
4
181
3
19
2
6
1
1
user-friendliness
4.7
customer service
4.7
price-performance ratio
4.5
Verified Reviewers
+
"It's a good application with room for improvement."
Read the full review
Iman
trainees in Germany
Main features of the free version of Connecteam
Time tracking: Record work start and finish times with options for GPS location tracking.
Scheduling: Create and manage employee schedules, including shifts, breaks, and overtime.
Task management: Assign tasks, set deadlines and track completion.
Forms and checklists: Optimize workflows and ensure consistent processes with customizable digital forms and checklists.
3. Miro
Whiteboard with product launch tasks in Miro [Source: Capterra ]
Miro is an online whiteboard that enables teams to collaborate on taiwan telegram data project planning, agile workflows and creative brainstorming. Teams work together in real time on a virtual canvas and have tools such as digital sticky notes, whiteboard functions and mind maps at their disposal. The digital boards can be shared with others via third-party integrations.
"It's endless, you can zoom in so much, I also love it to visually illustrate my creative process..."
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Julia
Marketing and Design working student in Germany
Main features of the free version of Miro
Whiteboard access: A single workspace with up to three boards.
Video Talktracks: Add up to five talktracks to explain whiteboards.
Template library: Over 2,500 templates created by Miro and the community.
Miro AI: AI-powered features for 10 credits per month (free version).